Job description

Overview

We are a thriving construction company committed to excellence in historical restoration, industrial plant work, and religious facilities. We value innovation, technology, and AI-driven solutions that improve how we work — and we’re looking for someone who’s equally forward-thinking and passionate about meaningful work.

We are seeking a dependable and well-organized Office Administrator to support the smooth daily operation of our office. This role includes a mix of administrative support, light accounting duties (such as payroll and accounts payable), and general office coordination. The ideal candidate is detail-oriented, proactive, and capable of managing multiple responsibilities efficiently. This is not a supervisory or managerial role.

Key Responsibilities

• Maintain and oversee day-to-day office operations
• Manage administrative tasks including filing, scheduling, data entry, and document preparation
• Coordinate subcontractor documentation: insurance certificates, compliance forms, contracts, and tracking.
• Assist with project setup and closeout, including digital file organization, tracking logs, and document submission.
• Order and monitor office supplies, coordinate with vendors and service providers
• Manage incoming/outgoing mail, deliveries, and general office correspondence
• Maintain and update employee files and administrative documentation
• Ensure the office environment remains organized, clean, and professional
• Provide administrative support to leadership and team members as needed

Qualifications

• Minimum 2 years of experience in an administrative or office support role
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Interest or experience in leveraging technology or AI tools for workflow improvement is a strong advantage
• Strong written and verbal communication skills
• Ability to work independently and maintain confidentiality
• Schedule training and development as needed.
• Oversee human resources functions, employee records management.
• Manage schedules and calendars for team members, ensuring efficient time management.
• Implement effective filing systems to organize documents and maintain confidentiality.
• Provide front desk support, including managing phone systems with excellent phone etiquette.
• Foster strong communication within the team to enhance collaboration and workflow.

Full Time

$19-$25 hr

Fill out application online or send resume to office@jcstoddard.com